Initially when exploring the idea of having an art exchange, we were told that to ship the winning art to KV would entail using an ATA Carnet (international customs document) and would cost around $9,000!
Searching the Internet we found an artist from Canada who used US and Canadian mail, thus bypassing shippers or ATA Carnet. The price then came down substantially - to ship one small box of art via FedEx would be over $800 and via USPS mailing of a much larger box was closer to $100. So naturally we settled on US Postal Service. Based on the packing materials the Canadian artist recommended, we bought from Home Depot boxes of shipping tape, bubble wrap, insulation panels and styrofoam boards, along with some special tools to measure and score cardboard to create custom boxes around the “sandwich” of packed paintings.
US Customs and international conventions on art shows have special exemptions. That called for visits to the US Customs office in San Diego which provided the forms and duty exemption code needed to use for international art shipments. Art cannot be for sale and may only be for exhibition. In the past, KV Municipal art gallery had only received art via ATA Carnet and shippers. This endeavor would be a first and they were a bit uncomfortable about the mailing process. After some to and fro they agreed to a test mailing.
After several awkward packing attempts we found a method that worked well enough to create a box within the USPS maximum package dimensions. It had two of the largest paintings amongst our winners. These are talented artists sending valuable art but we could only insure the entire package up to $2,499 per USPS limits. We mailed the package and it passed through US Customs with no problem. However it languished in Prague at the Czech Customs. The KV gallery director sent us an urgent e-mail saying we had to complete a Proforma Invoice on the art and send it to her ASAP or the package would be sent back to us the next day. We completed her template, e-mailed a scan of it and the package was released to her! It arrived unopened and undamaged.
Based upon this success we had the remaining five artists deliver their art to my house. CSCA’s new Board Member Joe Gieda and I arranged the 28 works into three large boxes within the USPS dimension limits. Or so we thought. It took hours and hours of work. When I brought them to the Post Office, one package went through, a second was 1/4” too large and the other was 3/4“ too large. No go, no go! Tonya and I reopened the packages and carved and cut and rebuilt the boxes properly. I succeeded in getting them mailed Saturday afternoon (June 13) at 4:00pm!!!
I would guess it probably took more than 40 hours of combined work between myself, Joe Gieda and Tonya to get those things boxed up and on the way.
As of Friday, June 26, 2015 all art was received and ready to be displayed in the Karlovy Vary Municipal Gallery. And there's a chance the art may be able to be sold!
Below are some highlights of recent CSCA events - most notably local COAL artists and Junior Ambassadors en route to Karlovy Vary..
CSCA's Mar. 29, 2015 presentation of the Junior Ambassadors selected to go to the Karlovy Vary Film Festival and the six local artists whose works will be exhibited in Karlovy Vary was nicely recorded for us here on YouTube.
Pictures from the most recent Futtsu delegation visit.
SIX AREA ARTISTS WIN HONOR
TO EXHIBIT THEIR ART
CARLSBAD’S SISTER CITY
IN CZECH REPUBLIC
CARLSBAD – Carlsbad Sister City Ambassadors (CSCA) have announced the results of choosing six members of C.O.A.L. Gallery (Carlsbad-Oceanside Art League) to exhibit five art works each in Karlovy Vary, Czech Republic in August.
Winning top honors in the judging on February 9th were Rita Shulak, Sibylla Voll, Ellie Havel Thomas, David Schlegel, Lois Athearn and Charles Dozer. Two alternates were also chosen, Christine Ames and Diane O’Connell. The show was juried by Julie Weaverling of Front Porch Gallery.
A collaborative venture of CSCA and C.O.A.L. answered the invitation from Petr Kulhanek, the Honorable Lord Mayor of Karlovy Vary, to have an International Art Exchange take place between the two sister cities.
C.O.A.L. artists were invited to enter the competition. There was an enthusiastic response, according to CSCA Director Jacquie Thye, who coordinated this wonderful cultural event.
The art will be on display in the heart of this world-renowned spa city during the month of August. Karlovy Vary, located near Prague, draws visitors to its many international festivals.
All of the artists were excited to learn they were chosen and hope to go to Karlovy Vary in person for the opening of the exhibition.
Karlovy Vary artists will then send their art work to Carlsbad in June 2016. It will be exhibited at the C.O.A.L. Gallery and it is hoped several artists will visit as well.
Next year marks the 25th anniversary of the Carlsbad-Karlovy Vary International Sister City relationship.
Our Junior CSCA members are planning a delegation to the Karlovy Vary Film Festival in July 2015. Visit the Junior Ambassadors page for details.
Celebration of Carlsbad's Arbor Days
Carlsbad Sister City Ambassadors was pleased to pay tribute to the 25th year of our relationship with Futtsu, Japan by planting cherry trees at the Carlsbad City Hall and the La Costa Heights Elementary School in April. One of our directors, Vesta Rundle-Ross, was instrumental in getting the trees from the Japanese Friendship Gardens in San Diego. Three of the trees were planted on the City Hall property as part of Carlsbad's Arbor Day at 11:00 a.m., April 26, 2014. Also a plaque was installed at the site stating that the trees honor our Sister City relationship with Futtsu. Longtime friend and resident of Futtsu Tomiko Takenouchi and Daiji Mizota, Director, Futtsu International Relationship Association, traveled from Futtsu to attend. A fourth tree was planted in a separate ceremony at La Costa Heights Elementary School earlier on April 23. This was the school that was visited by the Futtsu delegation to acknowledge their collection of funds to help in the recovery from the tsunami damages of 2011.
Gearing Up For Sister City Visits in Spring 2015:
We are pleased to have received notice that our friends in Futtsu are preparing to send another delegation of students to Carlsbad in the spring of 2015. Members and friends of CSCA will be offered opportunities to help us greet, house and entertain them throughout their brief stay with us. More to come as it develops.
The Karlovy Vary mayoral office has contacted us to see if we are able to facilitate an arts exchange with them. This is something that their Lord Mayor, Petr Kulhanek, and our Mayor Matt Hall have agreed would be a good goal. To put on an art exchange is a major undertaking and we are exploring possible venues and supporters. If you are able to help us please contact our Arts Coordinator, Jacquie Thye at Jacquie@CarlsbadAmbassadors.us.
Karlovy Vary, Czech Republic and Futtsu, Japan Visits
The Carlsbad Sister City Ambassadors is pleased to have hosted the Lord Mayor Petr Kulhanek with his Deputies Petr Bursík and Jiří Klsák from our sister city Karlovy Vary in the Czech Republic.
This was the Lord Mayor's first visit to Carlsbad. The week before, CSCA hosted the delegation from Futtsu, Japan comprised of Mrs. Tomiko Takenouchi, Mr. Shigeru Takenouchi, Mrs. Kiyoe Hasegawa along with students Woohyun An, Kana Morita, Yuuna Iwasawa, and Yuuya Matsuda.
CSCA Receives Community Activity Grant!
Another success! On the heels of two well-attended and highly acclaimed performances of “Who Put the ‘Bad’ In Carlsbad?” we were honored with one of Carlsbad’s Community Activity Grants.
At their Tuesday, March 13 meeting the City Council voted to approve their recommended list of grant applicants and that meant our request was honored!
In our application we expressed our intent to create an enduring “Winter Classic” event that would enrich our community by:
- Honoring Carlsbad’s multi-cultural heritage and increasing its civic pride
- Showcasing Carlsbad’s outstanding theatre community
- Promoting tourism and our international connections
Our February and March productions appear to have nicely furthered those goals and guess what; we’re just getting started!
With this grant and the donations received from our new members we will be compiling a schedule of events with an international focus.
If you joined and gave us your e-mail address you will be among the first to know and will receive priority to participate before the general public has access.
It pays to be a member. If you want to be included in this lucky group of international bon vivants, just click on the Join Us tab and send us the CSCA Enrollment Form.
Click here to view a list of wishes submitted by our guests who attended the 'Who Put the Bad in Carlsbad?' performances on February 19 and March 11, 2012.